Applying for Social Security Number and Card

• Obtain the International Student Center (ISC) “On-Campus Work Verification Form” from the ISC.
• Apply for an on-campus job and receive a job offer.
• Inform your employing department that you need to apply for a Social Security number before beginning work and that you will need an offer letter to get started with the process.
• The offer letter must include the following: employee name, expected dates of employment, pay rate, time base, classification, supervisor’s name and work phone number, and department. This letter must be on department letterhead. An offer e-mail or Student Employment Authorization form (for ISA and Non-FWS student assistants) may substitute for an offer letter if it is submitted by your employing department prior to Step 2.

• Present your offer letter to the Center for Human Resources office located in the Extended Studies Center, room 406.
• The Center for Human Resources will generate an employer’s letter for you. 
• Take the employer’s letter, your offer letter and visa documentation to the ISC to complete the “Social Security Verification Form.”
• The ISC will generate a letter for you to take to the Social Security Administration.

• Contact the Social Security Administration (SSA) to make an appointment to apply for your Social Security number. Take the employer’s letter, ISC letter (for student employees), and visa documents on the day of your appointment.
• Once your application has been approved by the SSA, they will provide you with a printed receipt letter during your appointment. You are now able to contact our office via email at [email protected] to schedule a pre-boarding appointment.
• It will take approximately two weeks after applying for your Social Security card to arrive via postal mail. 
  • You do not need to wait for the SSN to schedule your pre-boarding appointment.

• The Center for Human Resources will e-mail you with pre-employment requirements. Upon completion of the pre-employment documents, email [email protected] to schedule your pre-boarding appointment. 
• On the day of your appointment, visit the Center for Human Resources with your Social Security receipt letter, and all visa documentation, including your I-94 Arrival/Departure Record. The I-94 can be accessed online at www.cbp.gov/I94. A list of USCIS Acceptable Documents can be located on USCIS's website.
• The Center for Human Resources will verify your identity and employment eligibility.
• Once your pre-boarding appointment concludes, you will receive information on completing documentation via Sprintax. Your employment paperwork cannot be processed until this step is completed.

Please note: student employees are not authorized to begin work until notified by the Center for Human Resources.

• You must bring a physical copy of your social security card to our office as soon as you receive it in the mail in order to be eligible to receive pay.