Student Employees

​​Students are eligible to work on campus during the academic year if they are enrolled in a minimum of 6 undergraduate units or 5 graduate units.

Student employees are appointed into a classification based on:

  • Enrollment Status
  • Citizenship Status
  • Financial Aid Status
  • Nature of Work

Student employees may hold more than one student appointment as long as the total number of hours worked does not exceed 20 hours per week (40 hours during academic breaks and recess periods).

**Per system wide policy, student employees are not authorized to work overtime.

Classification Job Code Description
Student Assistant 1860 U.S. Citizen/Permanent Resident
On-Campus Work Study 
Student Assistant
 1861 U.S. Citizen/Permanent Resident; has a federal work study award
Off-Campus Work Study 
Student Assistant
 1872 U.S. Citizen/Permanent Resident; has a federal work study award
Non-Resident Alien 
Student Assistant
 1868 Non-U.S. Citizen (typically an F-1 or J-1 visa holder)
On-Campus Instructional 
Student Assistant
 1150 Represented classification that performs academic-related work (grading, tutoring, etc)
Off-Campus Instructional
Student Assistant
 1152 Represented classification that performs academic-related work (grading, tutoring, etc)
On-Campus Work Study
Instructional Student Assistant
 1151
Represented classification that performs academic-related work (grading, tutoring, etc);
Has a federal work study award
Off-Campus Work Study
Instructional Student Assistant		 1153
Represented classification that performs academic-related work (grading, tutoring, etc);
Has a federal work study award
Bridge Student Assistant
1874
U.S. Citizen/Permanent Resident;
Not enrolled in summer session courses
On-Campus Work Study
Bridge Student Assistant		 1875
U.S. Citizen/Permanent Resident;
Has a federal work study award;
Not enrolled in summer session courses
Off-Campus Work Study
Bridge Student Assistant		 1876
U.S. Citizen/Permanent Resident;
Has a federal work study award;
Not enrolled in summer session courses

Visit the CSU Salary Schedule for more information

Foreign student employees are those who are not U.S. citizens or permanent residents but are eligible to work in the U.S. They can either be classified as Non-Resident Alien Student Assistants or Instructional Student Assistants depending on the nature of their work.  Please see Guidelines for Student Assistants for more detailed information.

After signing in with Human Resources, foreign student employees are required to complete Sprintax Calculus Registration.  At that time, Payroll Services will determine the employee's tax residency status. 

Employees will receive an email registration invitation directly from Sprintax Calculus.  This should be completed as part of the pre-boarding process.  Employees will not be able to start working until confirmation that their Sprintax Registration is complete.  In addition, the following documents are requested:  

I-94 Departure Record (or new I-94 confirming change of immigration status)
DS-2015 (J-1) or I-20 (F-1)
Passport with picture, expiration date and visa stamp

Should you have any questions prior to your appointment contact Payroll Services at 619-594-5251.​

Summer Bridge student employees are those who work on campus during summer and are not enrolled in courses at the university. They are able to work 40 hours per week‚ but are not authorized to work overtime hours per systemwide policy. Employees with federal work study awards for the summer are classified as Summer Bridge Work Study Student Assistants.

Deductions

Bridge student employees are enrolled into an alternate retirement plan known as the Part-Time‚ Seasonal & Temporary Employees retirement program. This results in a retirement deduction of 7.5% from gross wages‚ as well as a Medicare deduction of 1.45% from gross wages.

Please note that refund of these retirement deductions cannot be made until an employee is separated from all State of California employment.

If you have any questions regarding the summer bridge student classifications‚ please contact Payroll Services at 619-594-5251.

Once appointed, student employees are responsible for reporting their hours worked in the PeopleSoft HCM timesheet by the end of each pay period so they are ready for approval. At the close of the pay period, the approved total hours are submitted for payroll processing. Student pay dates can be found on the student payroll calendar. 

Student employees are eligible to enroll in direct deposit. Students not enrolled in direct deposit will have their pay warrants mailed to the home address listed in PeopleSoft.