Payroll FAQ

When is Payday?

All employees are paid once per month.

Faculty and Staff Payday Schedule
Hourly and intermittent staff are paid by the 15th of each month for the prior pay period.
Student Pay Day Schedule

Where do I pick up my pay warrant/direct deposit notice?

Please contact Payroll department at (619) 594-5251 or send email to [email protected].

I've lost or destroyed my pay warrant, what should I do?

Contact Payroll Services at 619-594-5251 immediately.

A lost pay warrant must have a stop payment placed on it. Once the state has verified that it has not been cashed, a replacement check will be issued. The process can take two to four weeks.

What happens if my pay warrant becomes stale dated and I am unable to deposit it?

Pay warrants are valid for one year from the date of issue. If your warrant has an issue date older than one year contact Payroll Services at (619) 594-5251 regarding reissuing the warrant.

How can I calculate my net (take-home) pay?

The State Controller's Office provides a calculator to help state employees determine their net pay. Please see Paycheck Calculator.

How do I sign up for, change, or cancel my direct deposit enrollment?

Information can be found on our Direct Deposit website.

How do I notify Human Resources of an address change?

You may update your address online via PeopleSoft Self Service.

When are W-2's issued?

W-2's are issued by January 31st each year and are mailed to the current address that is on file with Human Resources.

I've lost, destroyed, or never received my W-2 form. What should I do?

We can help determine where your W-2 was mailed, and send you the information necessary to obtain a new W-2 form. Please see W-2 Information. In the event your W-2 was undeliverable to your address on file it may have been forwarded to SDSU. Contact Payroll Services at 619-594-5251.

How much vacation and sick leave do I accrue each month?

Vacation and sick leave accruals are determined by the type of position you hold with the university, as well as your status (full-time, part-time, hourly, etc). Please contact your Payroll Technician for information on your specific accruals.

When does my vacation accrual increase?

See your Collective Bargaining Agreement (Vacation Article) for more information on accural rate increases.

Do I lose my vacation accruals if I don't use them in the current year? What about compensating time off?

Please see your Collective Bargaining Agreement for information on these limits.

Eligible employees may accrue vacation hours to the maximum allowed as of December 31st. When computing the maximum allowable vacation limits include the December vacation accural.

Do I lose my sick leave credits if I don't use them in the current year?

There is no limit to the amount of sick leave hours an employee can accrue.

What happens to my retirement contributions if I leave the university?

You are able to keep funds on deposit or request a distribution. Contact the Benefits Office at 619-594-1142 for more information.

Is there a clearance process for employees leaving the university?

The department manager/supervisor is responsible for initiating the clearance process. Please see Separation & Clearance Process.

Payroll Information

Payroll FAQ

Frequently Asked Payroll Questions